A lead tracker for contractors
who hate paperwork.
Pull Thumbtack, Angi, Google LSA, web forms, and referral texts into one tracker. Know which estimates haven't been followed up on. Re-warm cold leads when the phone goes quiet in January. No project-management bloat.
14-day trial · No credit card · Cancel anytime
What we hear from crews
Most jobs aren't lost on price. They're lost between estimate-sent and follow-up.
Roofers, remodelers, deck and fence crews, concrete and framing contractors all describe the same shape: a flood of leads from a half-dozen channels, an estimate goes out, and then nobody has the cycles to keep nudging the homeowner until they sign. Lead Sorted is built around that exact choke point.
Every lead source has a different shape
Thumbtack drops a notification email. Angi sends a CSV with names half-capitalised. Google LSA pings your phone. The deck contractor down the street texts you a referral. Your assistant types the homeowner from a webform into a Google Sheet, sometimes. None of those formats agree on what a phone number looks like, and none of them tell you which lead was last touched.
Estimate sent, then radio silence
You walk a job, scratch out a takeoff, build the estimate sheet that night, and email it the next morning. The homeowner says ‘I’ll talk it over with my husband.’ If you don’t follow up by Friday, the cabinet guy who showed up after you closes the job. The number-one reason small crews lose work isn’t price. It’s that nobody followed up after sending the quote.
Spring is a flood, winter is dead air
April through July, you turn down work because you can’t quote fast enough. November through February, the phone barely rings. The spring leads who ghosted are still warm — they just had a different season in mind, or they got a competing bid that fell through. A clean re-warm list of cold leads from six months ago is how the best operators fill the slow months. Most contractors don’t have one because the leads got buried.
Project management software is the wrong tool
JobNimbus, Buildertrend, and CompanyCam are great once a job is signed and you need to track change orders, draws, and punchlist items. But they’re expensive, heavy, and they don’t want to be the place you log a 30-second phone call to a homeowner who hasn’t signed yet. You end up using them for jobs and a spreadsheet (or your memory) for leads.
How Lead Sorted fits a contractor
Lead-side discipline, none of the project-management weight.
Drop in any lead source, get one clean queue
Forward an Angi notification, paste a Thumbtack export, drag a webform CSV, or type a homeowner from a referral text. The AI extracts name, phone, email, project type, ZIP, message, and source. Duplicates and recently-touched homeowners are flagged before they hit your estimator’s morning queue.
Track the estimate-sent state explicitly
Every lead has a status that fits how trades actually sell: New, Walked the job, Estimate sent, Awaiting decision, Won, Lost. The Today queue surfaces the homeowners whose estimate is 3, 7, or 14 days old without a touch — the exact window where most jobs slip away.
Re-warm cold leads on slow weeks
Filter by source and last-touch date to build a re-warm list in 30 seconds. ‘Show me every Angi homeowner I quoted between May and August who hasn’t touched in 60 days.’ That’s the call list that fills January. Most contractors lose those leads because they’re scattered across phone notes, an inbox, and an outdated spreadsheet.
Source tagging for paid vs referral leads
Tag every lead as Thumbtack, Angi, Google LSA, web form, Past customer referral, Realtor referral, Vendor referral, or a custom source. See your real cost per signed job for each paid platform. Stop guessing whether Angi is paying off this quarter.
Hand off to your project tool when the job signs
When a homeowner signs and the deposit hits, push the contact and notes to JobNimbus, Buildertrend, Jobber, ServiceTitan, or whatever runs your jobs. CSV export is one click. Lead Sorted stays out of the project-management lane and lets your existing PM tool run the punchlist, change orders, and draws.
Lead Sorted vs JobNimbus / Buildertrend
JobNimbus and Buildertrend are project management platforms designed to run signed jobs end to end — schedules, change orders, subcontractor portals, the works. They’re powerful, and they’re overkill if your problem is the estimate that never got a follow-up call.
Lead Sorted is the lighter alternative for the lead-and-quote stage. Most contractors who use both tell us they live in Lead Sorted until the contract signs, then push to JobNimbus for the actual build.
- $50–$300+ per user per month
- Project scheduling, change orders, draws, punchlist
- Subcontractor portals and time tracking
- Built for crews actively running 5–100 active jobs
- Heavy onboarding and training overhead
- $29 a month per workspace, 14-day trial
- Set up in an afternoon, mobile-friendly
- Imports from Thumbtack, Angi, LSA, web forms, referrals
- Tracks estimate-sent / awaiting-decision states
- Hands off cleanly to your project tool when the deposit hits
Solo plan: $29 a month
One estimator, one workspace, up to 500 leads, 50 AI imports a month, unlimited touches and follow-ups, duplicate detection, email support. 14-day free trial — no credit card up front. Crews with multiple estimators can move up to Team ($79/mo, 3 seats) or Scale ($149/mo, 5 seats and 3 workspaces).
Contractor FAQ
The questions crews ask before signing up.
How is this different from JobNimbus, Buildertrend, or CompanyCam?
JobNimbus and Buildertrend are project management platforms. They handle Gantt-style scheduling, change orders, subcontractor portals, draws, and punchlist management once a job is signed. CompanyCam is a job-site photo tool. Lead Sorted is upstream of all of that: it handles the lead intake (Thumbtack, Angi, LSA, web form, referral) and the follow-up loop after you send an estimate. When the homeowner signs and you collect the deposit, you push the job into your project management tool of choice. We stay focused on the part of the funnel where most contractors actually lose money: the estimate that never got a follow-up.
Can I import leads from Thumbtack, Angi, or Google LSA?
Yes. Drag and drop the CSV or PDF a platform sends you, paste a webform email, or forward an Angi notification. The AI extracts homeowner name, phone, project type, ZIP, message, and source. Duplicates against existing leads (same phone or email) are flagged automatically so you don’t double-quote a homeowner who already got a bid from your assistant last week.
Does it integrate with my estimate sheet or proposal software?
Lead Sorted doesn’t generate the estimate itself — you keep using whatever you already use (a Google Sheets template, a Buildertrend proposal, a Jobber estimate, a hand-marked takeoff). What it tracks is the lead state around that estimate: when it was sent, how many follow-ups you’ve done, whether the homeowner is hot/warm/cold, and when the next touch is due. Most crews export the lead to their estimating tool, do the proposal there, and come back to Lead Sorted to log the follow-up touch.
What about seasonal cycles — the spring rush and the dead winter?
Spring leads come in faster than you can quote them, and half of them ghost. Lead Sorted holds those cold leads in a re-warm bucket so when the phone goes quiet in November, you have an organised list of homeowners who got a quote in May, July, and September that you can re-touch with a winter discount or a referral pitch. It’s a clean call list, sorted by source and last-touch date — exactly the thing you wish you’d had last winter.
Can multiple estimators or salespeople use the same workspace?
Yes. Team and Scale plans support multi-user workspaces with lead assignment and a shared touch history. Each estimator sees their own queue. The owner can see the whole shop. Every call, text, and follow-up is logged on the lead so nobody has to ask, in the truck on the way to a job, whether the Henderson estimate ever got followed up on.
Do you handle the deposit collection or the punchlist?
No. Once the contract is signed and the deposit is held, the job moves out of Lead Sorted into your project management tool. Punchlists, change orders, lien waivers, and final draws live in JobNimbus, Buildertrend, ServiceTitan, or wherever you run jobs. Lead Sorted’s lane is the lead, the estimate, and the follow-up touches that decide whether you ever sign the contract in the first place.
Stop losing jobs to silence after the estimate.
Free demo, no card required. 14-day trial on every paid plan. Cancel anytime. If it doesn't fit your crew in 14 days, you owe us nothing.